Sharing documents with clients, investors or partners is essential to your business. It is essential to secure your documents and communications. You’ll want to choose a virtual dataroom that offers the security features you need such as 24/7 access for authorized users and two-factor authentication, timed access expiration, multiple permission levels; and IP address-based access restrictions. Check the provider’s certifications to make sure they’re compliant with top security standards like SOC 1, SOC 2, ISO 27001, and HIPAA.
The most common use for VDRs is M&A deals in which the buyer needs to examine large quantities of confidential documents before closing the deal. The old method was for buyers (often on a plane) to go to a secure location and then review the hard copies. The process took several days and increased the likelihood that the deal would fall through due to delays or other issues.
VDRs allow confidential information to be viewed from any place in the world, which improves speed and competition among buyers. This is especially crucial when dealing with companies in the life sciences industry, which need to share details on everything from HIPAA compliance and clinical trials to patenting IP licensing and licensing.
Virtual data rooms can be used for fundraising, IPOs and corporate finance such as insolvency, mergers & acquisitions as well as real estate transactions and asset sales, as well as litigation documents. It’s easy to see why so many companies switch to VDR providers.